Please assist us in maintaining our classrooms by following the guidelines listed below. Library classrooms include:

• Room 138 - Middle level, north end  (25 student stations, 6 additional round tables and chairs)
• Room 31 - Lower level (24 student stations, 6 additional round tables and chairs)
• Room 59 - Lower level (22 student stations)

Scheduling

Supervision and Use

Equipment

Equipment Shutdown (for Library Staff & Faculty Only)

Scheduling

• To schedule a room:
  • Use Webevent: Please schedule use of the classroom through the WebEvent classroom scheduling form
    • WSU faculty, please feel free to contact your Subject Librarian to assist with scheduling a room. We welcome all WSU faculty to work with the appropriate Subject Librarian to design information literacy sessions and/or assignments for your students.
    • You will generally receive an email confirmation within a few days following your scheduling request.
  • Plan ahead:
    • If you need to room just for one session it is best to schedule several days in advance.
  • If you need the room for several sessions or for more than one session it is best  to schedule the semester before it will be needed.
  • Other departments: Although the library classes and information literacy sessions have priority use, we welcome the use of the classrooms by other departments, as available
    • These classrooms are generally booked most mornings from week 2 through week 6 of each semester for library classes, English 2010 and First Year Experience library instruction sessions.
    • Because these rooms are so heavily booked they are generally unavailable for off campus patrons.
• To change or cancel a scheduled room: We appreciate knowing as soon as possible if you are not going to use a room so we can make it available to others.
• If this is several days before the session, during fall or spring semesters, please call 626-6188.
• If this is the same day, or during the summer, please call 626-6415.
• If you are working with a Subject Librarian please also contact the Subject Librarian.

 

Supervision and Use of Classrooms

• Supervision:
  • A WSU faculty or staff member must supervise classroom use at all times.
  • Students or outside community members should not be left in the rooms unsupervised.
  • Unsupervised use could result in the loss or misuse of high use and expensive equipment.
  • Library faculty/staff should remind other faculty using the rooms to be sure to maintain supervision and to make sure rooms are locked when they leave.
• Opening classrooms:
  • Faculty/Staff: If you are not working directly with a Subject Librarian, please ask Reference or Circulation staff  to open the classroom door for you.
    • Reference staff may assist with opening room 138
    • Circulation staff may assist with opening rooms 31 and 59
  • Students in REGULARLY SCHEDULED for credit classes may ask staff to open classroom  5 to 10 minutes before faculty arrive.  Library staff (as listed above) may do so to alleviate noise and congestion.
• Closing classrooms:
  • Faculty/Staff: Please make sure lights are off and the door is closed and locked when you leave. Do not leave the room unattended.
  • Do not turn off any stations when you are finished. Library staff will shutdown stations daily.
  • [Library Staff: See details on equipment shutdown below]
• Food and Drink:
  • Food and drink should not be brought into the classroom. If it is a very special occasion and you want to bring food or drink into the classroom, please let us know in advance in the scheduling form and be extremely discreet. ALL food and beverages must be consumed at the round tables and may not come anywhere near the computers.

Equipment Guidelines

• Instructions:
  • A notebook with equipment instructions is on, or near, the teaching station in each classroom. This three ring binder contains detailed instructions for using the teaching station, audio tuner, video players and student stations.
  • Make sure you have practiced using all the equipment needed in the classroom well in advance of teaching.
  • Schedule a time to test equipment with the Information Literacy Assistant at 626-6188 (or Systems at 626-6104 in the summer or when the IL Assistant is unavailable) prior to teaching in the room for the first time if needed.
• Hardware and Software: We assume you will use our existing hardware and software.  
  • See the complete list of hardware and software in each classroom.
  • New hardware and software is selected by the Information literacy team. Any new hardware or software selected will usually only be installed between terms.
  • If you need to use your own hardware or laptop, please call 626-6188 (or Systems at 626-6104 in the summer or when the IL Assistant is unavailable) well in advance so we can schedule Systems support. 
  • Do not install any hardware or software without the direct assistance and consent of Library Systems. This includes connecting laptops.
  • Call Systems at 626-6104 if you have any questions regarding hardware or software installation needs.
• Username and Passwords:
  • Also make sure you get the username and password needed for the teaching station from the Information Literacy Assistant at 626-6188 (in the summer or when the IL Assistant is unavailable please  contact Reference at 626-6415, or Systems at 626-6104 for these if needed) to login to the teaching station.
• Problems with Equipment:
  • If you have problems with equipment call the Information Literacy Assistant  (626-6188, or Systems at 626-6104 in the summer or when the IL Assistant is unavailable). The reference or circulation staff may also assist you with finding the appropriate person in Systems to help with any equipment probles in the classroom if the IL Assistant is not available.
    

(FOR LIBRARY FACULTY/STAFF ONLY) Equipment Shutdown Guidelines Stations are closed at the end of the day by the IL assistant  or by Reference personnel The IL Assistant checks the schedule to see if any rooms are no longer in use before s/he leaves. The IL Assistant closes all the stations in as many rooms as s/he can according to the procedures below. The IL Assistant completes a yellow slip titled, "Classrooms are shut down for the day" indicating which classrooms have been closed, and the time closing can take place on those rooms s/he was unable to close.  The yellow slip will then be placed on the clipboard at the Reference desk.  The Reference person working the last hour of the day will check the yellow slip and close other rooms as needed. Yellow slips are prepared by Reference Coordinator and kept in the big drawer at the reference desk. If there is no yellow slip on the clipboard, Reference personnel will know the IL Assistant was not in and didn't close any of the rooms. The Reference personnel will close any rooms needed according to the procedures below. SHUTDOWN PROCEDURES FOR COMPUTERS IN CLASSROOMS .  Use the teaching station to turn off student stations .  Start>Network Control-License Manager .  Wait a few seconds for all stations to come up (25 in room 138, 24 in room 31, and 22 in room 59--if any stations are turned off, fewer stations will come up) .  File>Select All Clients .  Network Control>Shutdown Selected Clients>Shutdown now Wait several seconds for list of stations to go off screen .  Close window .  Turn off teaching station (Start>Shutdown) .  Turn off projection unit, printer and classroom lights. .  Doublecheck that all student stations have turned off (in room 138 you'll see a red light on the mouse, in room 59 there will be a blue light on the station) .  Be sure door is locked

Any Questions? Please call:

• • For scheduling issues contact the Reference Desk at 626-6415.
  • For help with equipment contact Systems at 626-6104.

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