General Acquisition Guidelines.
Compact disc format is the preferred medium for audio materials. Audio
cassettes are purchased when a CD for the item is not available. Phonograph
records are no longer purchased.
Disks or CD-Roms.
Computer materials are selected using the same criteria as for other types
Computer software programs are not purchased or added to the library’s
The library respects and adheres to the applicable copyright
laws of the United States. Therefore, unpublished or copied materials
in any form will be added to the collection only when copyright compliance
can be verified.
and Faculty Publications.
The library maintains a copy of each thesis and project written by a university
graduate and actively seeks a copy of any publication of the faculty,
including their dissertation. These publications become a part of the
University Archives Collection.
Electronic resources including databases and electronic books are acquired
based on the following criteria when applicable:
Quality of indexing and search capabilities
Ease of use
Suitability to curriculum support
Technical support requirements
Compatibility with existing network system
Development of a fiction collection that is not curriculum related is
not a priority. However, the collection does contain a significant amount
of what is considered “good fiction,” much of it acquired
Materials which support instruction in languages taught at the university
(currently French, German, Japanese, and Spanish) will be added as needed.
The library looks upon gifts and donations as an important adjunct to
its acquisitions program and appreciates the thoughtfulness of those making
to add gift material to the collection is made by the relevant subject
librarian. Gifts duplicating material already owned are not usually added
to the collection. (For additional information see the Gifts-in-Kind
Simulation games which directly support WSU instruction and research may
be purchased. A sample collection of children’s games which directly
support the Teacher Education program may also be acquired.
The library’s journal collection is developed and maintained to
support, in so far as existing resources allow, the instructional and
research needs of the university community.
journals are preferred when available (and cost is not prohibitive.)
In addition to the established criteria for all new materials, new electronic
journal subscriptions will be reviewed for the following criteria:
Accessibility of the journal via the World Wide Web
Availability of the journal in full text through an electronic database
Electronic or print indexing availability
Licensing restrictions and vendor support
Reliability of access
Percentage of full text included electronically
Availability of electronic archiving
information see the Electronic Resources Policy.)
journals are purchased to keep the collection up-to-date with
current information in various fields, to provide material not available
in books; to supplement the book collection, and to serve as selection
aids, book reviewing media and professional reading sources.
to the established evaluation criteria for all materials, a new print
subscription shall be reviewed for the following criteria:
Electronic or print indexing coverage available in other library resources
Electronic version is unavailable
information see the Journal Collection Management Policy.)
and Young Adult Literature.
A modest amount of funding is allocated each year to purchase award-winning
juvenile and young adult titles to support instruction in the English
and Elementary Education departments. These titles are located in the
Young People’s Collection.
Manuscripts in printed, edited form, facsimile editions, and microform
are selected by subject librarians using the same criteria as for other
monographic materials. (For policy on acquiring original manuscripts see
Special Collections Policy
Maps perceived as relevant to WSU teaching and research interests are
collected. Priority is given to collecting maps of North America which
augment U.S. depository maps.
A monograph is a single volume, dealing systematically and in
detail with one subject or class of subjects. This definition includes
monographic series (series of monographs with a collective title, often
issued by a university or society) and reference sources such as encyclopedias,
almanacs, and biographical sources.
selected for the library's collection primarily to serve the curricular
and research needs of the university community.
Three dimensional models needed to directly support WSU teaching and research
Because it is desirable to acquire as many titles as possible, ordering
more than one copy of an item should be done only when need is certain.
Use of reserve services as an alternative is encouraged. An exception
to this guideline is the case of placing a copy of a work in both the
general collection and one in Special Collections. In no case should additional
copies be ordered simply to make student textbook purchases unnecessary.
Music scores are selected by the relevant subject librarian and
the Music Department. Scores are cataloged and located in the music collection.
The library acquires newspapers on a current and highly selective basis
to meet the teaching and research needs of the university. Electronic
subscriptions are preferred.
of Print Materials.
Efforts to obtain material on the out of print market will be
made if the relevant subject librarian or a member of the faculty perceive
the out of print item to be sufficiently important to warrant the effort
and ensuing probability of added costs.
While the goal of the library is to acquire, in appropriate
format, resources that meet the needs of its users, selection of pamphlet
material is not encouraged because of the expense involved in the management
and maintenance of these materials.
While purchasing hardback copies in some subject areas may be preferred
because of permanency, purchasing a paperback copy (and covering it in-house
with plastic) often represents a significant cost-savings and should be
Rare books will not be purchased. To do so would be inappropriate, given
the library’s stated objectives and financial constraints. (Rare
books acquired as gifts are discussed in the Special
Authoritative, up-to-date reference materials supply essential information
and are housed in a non-circulating
(See Reference Collection Management
for specific information.)
Material lost or missing from the collection may be replaced. Demand for
the resource, its value to the collection, and whether or not it has been
superseded by a new edition or newer material should be considered before
purchasing a replacement copy. Alternative titles within the same subject
area should also be considered.
The Howell Library and Special Collections Department provides for the
selection, storage, and preservation of “special” print and
non print materials. Designation of materials to be included in these
collections is determined by one or more of the following characteristics:
monetary value; rarity; age; intrinsic qualities (fine bindings, significant
provenance, limited or special editions, etc.); and subject matter. Acquisition
of materials for Special Collections is accomplished through gifts, transfers,
and purchases. (For additional information see the Special Collections
Textbooks may be selectively acquired using the same criteria
as is used for any new monograph. However, textbooks and their accompanying
manuals, workbooks and other auxiliary materials are by nature introductory
or state of the art surveys and tend to become outdated rapidly, with
the exception of classic textbooks in technical, scientific or business
fields that have become recognized as standard reference and review sources.
A textbook which
is adopted as a required text for any WSU course will not be acquired
unless it is perceived to have value as a reference or research work beyond
its classroom application.
The library is a selective depository for U.S. Government Publications.
It also acquires publications of local, state, and regional agencies.
Selection of U.S. Government Publications is based on the needs of the
University Community and profiled. The profile is reviewed regularly by
the various subject librarians.
are cataloged and become a part of the general library collection. The
balance of the depository items are cataloged according to SuDoc number
and maintained in a separate Government Publications collection.
The library maintains an archival collection to preserve those materials,
regardless of format, which document the history of the university, its
faculty, and students. The Archives is not intended to be a records management
facility housing limited-retention records. (For additional information
see the University Archives
Videos are purchased to support instruction and research and are charged
against the same budget as are books and other non-serials materials.
While DVD is the preferred format, VHS cassettes are purchased when the
desired item is not available on DVD. All copyright restriction are respected.
Systematic weeding of the collection is an integral part of the collection
management process and is a responsibility of subject librarians, in collaboration
with faculty. (For additional information see the Withdrawal
& Disposition of Materials Policy
Library Resources and Services Regardless of Gender or Sexual Orientation.
An Interpretation of the Library Bill of Rights.
Materials. An Interpretation of the Library Bill of Rights.
to View Statement.
Freedom Principles For Academic Libraries. An Interpretation of the
Library Bill of Rights.
on Labeling. An Interpretation of the Library Bill of Rights.
Right to Free Expression. An Interpretation of the Library Bill of Rights.
Association for Higher Education. Educational Uses of Information Technology
Bill of Rights
and Responsibilities for Electronic Learners.