Collection Management is evaluated on the following criteria:
I. KNOWLEDGE OF ROLE
A.
Subject Knowledge
To evaluate and select library resources that support University
instruction and research, bibliographers must, over a reasonable period
of time, acquire a knowledge of the terminology, bibliographic tools,
major writings, important associations and societies, and publishers
of each of the subject areas for which they have collecting responsibility.
B.
Collection Management Theory and Practice
To meet their collection management responsibilities, bibliographers
must understand the various issues, functions, and activities associated
with academic library collection management.
C.
Role as a Librarian and Member of the Faculty
To function effectively as a member of the WSU faculty, bibliographers
must understand the rights and responsibilities of their faculty status,
as described in the University's Policies & Procedures Manual
and the WSU Faculty Handbook.
To fulfill their role as academic librarians responsible for developing
and managing library collections, bibliographers must understand and
follow the broad guidelines contained in the ALA Bill of Rights
and statement on "Diversity in Collection Development: An Interpretation
of the Library Bill of Rights," and guidelines set forth
in the Library's Collection Development Policy.
Bibliographers are expected to fulfill the responsibilities of their
positions in an ethical, professional manner and to share their expertise
with colleagues.
II. PLANNING
A.
Needs Assessment
To ensure that the collection effectively supports University instruction
and research, bibliographers must systematically assess the informational
needs of the University community. Assessing needs is accomplished
primarily by consulting with faculty and from information obtained
from course descriptions, class syllabi, circulation and interlibrary
loan data, and from information made available by various offices
on campus.
B.
Collection Evaluation
To assess the quality of the collection, bibliographers must systematically
evaluate those areas of the collection for which they have collecting
responsibility. To accomplish this, bibliographers must understand
and effectively utilize appropriate collection evaluation methods
and techniques.
C.
Fund Management
To acquire the needed library resources, bibliographers must effectively
manage allocations made to support their assigned subject areas. This
is accomplished by planning and prioritizing and by expending the
available resources wisely.
III. SELECTION OF RESOURCES
To acquire or provide access to resources in support of University
instruction and research, bibliographers must evaluate and carefully
select relevant information resources based on assessed needs, on the
narrative statements and collecting levels specified in the Collection
Development Policy, and on collection evaluation results.
To make students and faculty aware of library resources relevant to
their instructional and research needs, bibliographers must both promote
and facilitate the use of those resources. Promoting and facilitating
the use of library resources is accomplished primarily by providing
effective subject specific bibliographic instruction and focused workshops.
V. PROGRAM IMPROVEMENT
A.
Program Effectiveness
To ensure that Collection Management accomplishes its goals and functions
in a consultive and collegial manner, bibliographers must actively
participate in the governance of the program.
Bibliographers are also expected to take the initiative to solve
problems constructively and make recommendations for program improvement.
VI. INTERPERSONAL AND COMMUNICATION SKILLS
A.
With Faculty and Students
To understand the informational and research needs of faculty and
students, bibliographers must employ excellent interpersonal and communication
skills.
B.
With Colleagues
To work effectively with library colleagues, which includes library
faculty, staff, and student assistants, bibliographers must demonstrate
good interpersonal and communication skills and approach issues in
a collegial, problem-solving manner.
C. With the University Librarian
To meet the many responsibilities of their positions, bibliographers
must communicate effectively with the University Librarian.
VII. TIME MANAGEMENT SKILLS
To balance successfully the many and varied responsibilities of their
positions, bibliographers must manage their time effectively.
NOTE: Specific details relating to the above expectations are detailed
in the Collection Management Expectations Policy.
METHOD OF EVALUATION:
Criterion 1, 2, and 3, are evaluated by the University Librarian by examining
fund accounting and other collection management reports, from analyzing
interlibrary loan and usage data, from collection comparison information,
from evaluations provided by faculty and students from the various departments
for which bibliographers are responsible, and through direct observation
of materials selected and acquired. The University Librarian also works
closely with bibliographers on specific projects, which affords additional
opportunities to assess their knowledge of their subject areas, roles,
and collection management policies and practices.
Criterion 4, 5, 6, and 7, are evaluated by the University Librarian based
on input solicited from relevant teaching faculty and students, colleagues
within the Library and the Collection Management Program, from direct
observation, and from information provided in the Faculty Activities Record
and quarterly Collection Management Reports.
The University Librarian maintains a file of notes on input received
from faculty, students, and colleagues, and on direct observations and
meets regularly with bibliographers to discuss these inputs and observations.
The frequency of the meetings vary, depending upon need.
The University Librarian summarizes the results of these observations
and discussions in an annual written review.
(Discussed with and approved by the Collection Management Team, 11/22/95.)
