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EVALUATION CRITERIA: Collection Management

Collection Management is evaluated on the following criteria:


        A.         Subject Knowledge

      To evaluate and select library resources that support University instruction and research, bibliographers must, over a reasonable period of time, acquire a knowledge of the terminology, bibliographic tools, major writings, important associations and societies, and publishers of each of the subject areas for which they have collecting responsibility.

        B.         Collection Management Theory and Practice

To meet their collection management responsibilities, bibliographers must understand the various issues, functions, and activities associated with academic library collection management.

        C.         Role as a Librarian and Member of the Faculty

To function effectively as a member of the WSU faculty, bibliographers must understand the rights and responsibilities of their faculty status, as described in the University's Policies & Procedures Manual and the WSU Faculty Handbook.

To fulfill their role as academic librarians responsible for developing and managing library collections, bibliographers must understand and follow the broad guidelines contained in the ALA Bill of Rights and statement on "Diversity in Collection Development: An Interpretation of the Library Bill of Rights," and guidelines set forth in the Library's Collection Development Policy.

Bibliographers are expected to fulfill the responsibilities of their positions in an ethical, professional manner and to share their expertise with colleagues.


        A.         Needs Assessment

To ensure that the collection effectively supports University instruction and research, bibliographers must systematically assess the informational needs of the University community. Assessing needs is accomplished primarily by consulting with faculty and from information obtained from course descriptions, class syllabi, circulation and interlibrary loan data, and from information made available by various offices on campus.

        B.         Collection Evaluation

To assess the quality of the collection, bibliographers must systematically evaluate those areas of the collection for which they have collecting responsibility. To accomplish this, bibliographers must understand and effectively utilize appropriate collection evaluation methods and techniques.

        C.         Fund Management

To acquire the needed library resources, bibliographers must effectively manage allocations made to support their assigned subject areas. This is accomplished by planning and prioritizing and by expending the available resources wisely.


To acquire or provide access to resources in support of University instruction and research, bibliographers must evaluate and carefully select relevant information resources based on assessed needs, on the narrative statements and collecting levels specified in the Collection Development Policy, and on collection evaluation results.

To make students and faculty aware of library resources relevant to their instructional and research needs, bibliographers must both promote and facilitate the use of those resources. Promoting and facilitating the use of library resources is accomplished primarily by providing effective subject specific bibliographic instruction and focused workshops.


        A.         Program Effectiveness

To ensure that Collection Management accomplishes its goals and functions in a consultive and collegial manner, bibliographers must actively participate in the governance of the program.

Bibliographers are also expected to take the initiative to solve problems constructively and make recommendations for program improvement.


        A.         With Faculty and Students

To understand the informational and research needs of faculty and students, bibliographers must employ excellent interpersonal and communication skills.

        B.         With Colleagues

To work effectively with library colleagues, which includes library faculty, staff, and student assistants, bibliographers must demonstrate good interpersonal and communication skills and approach issues in a collegial, problem-solving manner.

C.      With the University Librarian

To meet the many responsibilities of their positions, bibliographers must communicate effectively with the University Librarian.


To balance successfully the many and varied responsibilities of their positions, bibliographers must manage their time effectively.

NOTE: Specific details relating to the above expectations are detailed in the Collection Management Expectations Policy.



Criterion 1, 2, and 3, are evaluated by the University Librarian by examining fund accounting and other collection management reports, from analyzing interlibrary loan and usage data, from collection comparison information, from evaluations provided by faculty and students from the various departments for which bibliographers are responsible, and through direct observation of materials selected and acquired. The University Librarian also works closely with bibliographers on specific projects, which affords additional opportunities to assess their knowledge of their subject areas, roles, and collection management policies and practices.

Criterion 4, 5, 6, and 7, are evaluated by the University Librarian based on input solicited from relevant teaching faculty and students, colleagues within the Library and the Collection Management Program, from direct observation, and from information provided in the Faculty Activities Record and quarterly Collection Management Reports.

The University Librarian maintains a file of notes on input received from faculty, students, and colleagues, and on direct observations and meets regularly with bibliographers to discuss these inputs and observations. The frequency of the meetings vary, depending upon need.

The University Librarian summarizes the results of these observations and discussions in an annual written review.


(Discussed with and approved by the Collection Management Team, 11/22/95.)

Updated December 14, 2004 . Please send comments to Ludwig Possie Web Administrator.
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