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Friends of the Stewart Library

Constitution

Article I  Name

The name of this organization shall be Friends of the Stewart Library of Weber State University.

Article II  Purpose

The purpose of this organization is to strengthen the resources of the Stewart Library and to increase awareness of those resources. The organization will thus seek to provide and attract new financial support for the Library; to expand volunteer service to the Library; and to sponsor special events and activities consonant with the purpose of the Library.

Article III  Membership

Membership in the organization is open, upon payment of dues, to any persons, clubs, associations, or businesses that share in the purpose of the organization.

Article IV  Governance

1.     A Board of Directors shall be the means of governing the organization. It shall be elected by the membership.

2.     The officers of the organization shall be a Chair, a Vice-Chair (Chair-elect), and a Secretary-Treasurer. The Secretary-Treasurer shall be a member of the Stewart Library staff. The University Development Office shall receive all monies and credit them to the account of the Friends of the Stewart Library. Clerical assistance for the organization shall be provided by the Office of the University Librarian.

3.     Duties of the Officers shall be those normally appertaining to such office.

Article V  Board of Directors

1.     The Board of Directors shall consist of the three officers and at least six additional members of the organization. One of these members shall be ex-officio and non-voting, the University Librarian. To assure continuity, a second ex-officio seat, with voting privileges, shall be that of the immediate Past Chair. An eleventh member of the Board shall be appointed at the beginning of each academic year by the Associated Students of Weber State University (ASWSU) to ensure adequate student representation.

2.     The Board of Directors shall manage the affairs of the organization between annual meetings. It shall fill, by appointment, any vacancies occurring in any Board of Directors seat to finish the unexpired term.

3.     The Board of Directors shall assist in administering special gifts in accordance with the terms of the gift.

Article VI  Procedure

Robert's RULES OF ORDER, Revised, shall govern procedure when not in conflict with the Constitution or by-laws.

Article VII  Amendments

This Constitution may be amended at an annual or special meeting of the organization by a two-thirds vote of the members present, provided that notice of such proposed amendments shall have been mailed to all members at least ten days before said meeting.

Approved by Board of Directors:

  • William J. Critchlow, III
  • Chris Hatch
  • Joan G. Hubbard
  • Telitha Lindquist
  • Margaret Shields Marti
  • Betty Stewart Moore
  • Beverly Nye
  • Douglas S. Peterson
  • Grant Protzman
  • Randy Skanchy
  • Carolyn Thompson
  • Jean Anne Waterstradt
  • Dian C. Wismer

July 13, 1994


BY-LAWS

Article I  Meetings and Elections

1.     The Annual Meeting of the Friends shall be held prior to June 1 of each year and special meetings may be called any time by the Board of Directors. The exact time, place, and agenda of the Annual Meeting and any special meetings shall be set by the Board of Directors. All members shall be notified of meetings by mail, at least ten days in advance. Ten members present, in addition to the Board of Directors, shall constitute a quorum. Each member present and in good standing shall have the right to cast one vote on all matters presented at any membership meeting.

2.     The Board of Directors shall meet on call of the Chair at least nine times per year, or by request of any three Board Members. Members shall be notified of the time and place at least seven days in advance A quorum shall consist of five members.

3.     At least sixty days before the date set for the Annual Meeting, the Chair, in consultation with the Board of Directors, shall appoint a Nominating Committee, which shall have the duty of proposing candidates for Officers and seats on the Board of Directors.

4.     Other committees considered necessary to fulfill the purpose of the Friends shall be appointed by the Chair with the concurrence of the Board of Directors.

Article II  Officers

1.     Officers shall be elected or reaffirmed at the Annual meeting of the Friends and shall hold office for two years. They shall assume their duties following the Annual Meeting.

2.     The Vice-Chair shall succeed the Chair in the event an vacancy occurs. Vacancies occurring in the other two officer positions shall be filled through appointment by the Board of Directors, and such appointees shall serve until the next Annual Meeting.

3.     Officers shall not be nominated to succeed themselves after serving two terms in a position; however, they may be nominated to the Board of Directors.

Article III  Board of Directors

1.     Members nominated for the elective positions to the Board of Directors shall be elected or reaffirmed at the Annual Meeting. They shall hold office for two years only, but shall be eligible to be named officers of the Friends the following year.

2.     Individuals having unique talents or abilities may be asked to attend meetings of the Board of Directors in a consultative capacity, but without voting privileges.

Article IV  Membership

1.     Memberships shall be designated in the following categories:

  • Student
  • Individual
  • Associate
  • Sustaining
  • Patron
  • Benefactor
  • Clubs/Associations/Businesses
  • Bronze
  • Silver
  • Gold
  • Platinum
B.     Materials contributed to the Library may serve in lieu of monetary donations.

C.     Honorary Life Memberships shall e conferred by the Board of Directors to donors in recognition of significant contributions to the Library.

2.     Members shall receive such benefits and privileges as may be determined by the Board of Directors consistent with the policies and procedures of Weber State University and the Stewart Library.

Article V  Reports

An annul report shall be sent to the membership.

Article VI  Amendments

These By-Laws may be amended by a majority of the members present at the Annual Meeting or at any special meeting, provided that notice of such proposed amendments shall have been mailed to all members at least ten days prior to the meeting.

Approved by Board of Directors:

  • William J. Critchlow, III
  • Chris Hatch
  • Joan G. Hubbard
  • Telitha Lindquist
  • Margaret Shields Marti
  • Betty Stewart Moore
  • Beverly Nye
  • Douglas S. Peterson
  • Grant Protzman
  • Randy Skanchy
  • Carolyn Thompson
  • Jean Anne Waterstradt
  • Dian C. Wismer

July 13, 1994


Friends of Stewart Librar

 

Updated November 5, 2004 . Please send comments to Joan Hubbard, University Librarian.
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Stewart Library - Weber State University - Ogden, Utah 84408. (801) 626-6403 - Copyright © 2008 ALL Rights Reserved