Sharing resources among libraries has been advocated by the American
Library Association since its inception in 1876, and the first formal
draft of "Some General Development Rules for Conduct of Inter-library
Loans" was presented at its 1912 Annual Conference. The most recent revision
of the National Interlibrary
Loan Code, 1 reiterates the increasing necessity for interlibrary
sharing and includes, for the first time, a statement addressing the costs
of interlibrary loan. The Code
states that, "The effectiveness of a national system of interlibrary lending
is directly related to the equitable distribution of costs among all the
libraries involved. Interlibrary loan is an adjunct to, not a substitute
for, collection development in individual libraries." The Code
also urges that it be "understood that every library must maintain an
appropriate balance between resource sharing and responsibility to its
The Library abides by the National
Interlibrary Loan Code of the American Library Associate, except
in cases where special agreements with other institutions have been mutually
adopted, thus superseding the relevant ALA agreements. Such agreements
have been reached within the State of Utah, with the BCR-AMIGOS network,
and with numerous other libraries. Copies of these agreements are available
in the Interlibrary Loan Coordinator's Office.
The Weber State University Library is committed to sharing resources
among libraries, and it is the policy of the Library to provide efficient,
courteous and cost effective interlibrary loan service that:
1. Affords the University community access
to resources that are not available in the Library's collections; and
2. Makes the Library's resources available
to patrons of other libraries.
Interlibrary loan services are available to WSU students, faculty, staff,
visiting scholars and individuals with current Alumni cards or Community
Every reasonable effort will be made to locate material through regional,
national and international sources and to expedite request within the
limits of the available interlibrary loan staff.
The Interlibrary Loan staff follows the established policies and procedures
for the use of OCLC and the online circulation system and respects the
confidentiality of patron records and requests.
Interlibrary loan service is traditionally subdivided into interlibrary
borrowing and interlibrary lending. Interlibrary borrowing refers to requests
from the WSU community for resources that are not available in the Library's
collections. Interlibrary lending refers to requests from other libraries
for resources available at the WSU Library.
A. Request must be made on the appropriate
forms (printed or electronic) and submitted to the Interlibrary Loan
Office. Telephone requests are not accepted.
B. The information supplied on the request
form must be as accurate and complete as possible and the patron must
sign the request form. Requests that cannot be verified will be returned
to the patron for clarification.
C. Requests for items owned by the Library
will be processed after it has been determined that they are not available
in the collection.
2. Non-Circulating Materials
A. While all types of materials may be requested
through Interlibrary Loan, the following categories of materials are
- Rare or valuable material
- Bulky or fragile items that are difficult or expensive to ship
- Material in high demand at the lending library
- Material with local circulation restrictions
a. Reference books, periodicals, dissertations, reserve books,
and media items.
3. Borrowing Privileges
A. Lending libraries may place restrictions
on the use and photocopying of their materials. The Library will strictly
adhere to any restrictions specified by the lending library.
B. Most borrowed material may be photocopied
under the "fair use" doctrine, which provides that one copy may be
made for scholarly purposes. If such copying is specifically disallowed
the lending library, the borrower must comply with that restriction.
C. Borrowers are responsible for items received
through interlibrary loan from the time the material is picked up
the time it is returned to the Interlibrary Loan Office.
D. The Library reserves the right to deny interlibrary
borrowing privileges to anyone who abuses borrowed material or who
borrowing restrictions imposed by lending libraries.
4. Loan Periods
A. The length of the loan period is determined
by the lending institution.
B. Renewals may be requested for materials
borrowed through interlibrary loan unless "non-renewable" is stated
on the form attached to the item. Renewals must be requested two days
before the item is due back in the Interlibrary Loan Office.
C. Materials must be returned to the Interlibrary
Loan Office by the date due.
5. Overdue Materials
A. An overdue notice will be sent to the patron
when material is not returned by the date due.
B. If it becomes necessary to send a second
overdue notice, it will include an itemization of charges assessed
by the lending library.
C. If the material is not returned within fourteen
days after the second notice is sent, a hold will be placed on the
patron's registration, library privileges, transcripts, etc. The hold
removed once the item is returned and any fines levied by the lending
library are paid.
A. While photocopies and interlibrary loans
from libraries in Utah and most BCR-AMIGOS libraries are free, many
other libraries assess fees for interlibrary borrowing. The Library
subsidizes direct charges for University students, faculty and staff
up to $5.00 per request. Patrons will be notified by the Interlibrary
Loan staff of any charges in excess of the $5.00 subsidy before the
request is processed. This subsidy does not apply to commercial document
delivery vendors when more cost effective alternatives are available.
B. If the patron does not qualify for the $5.00subsidy
and/or they approve additional fees, any charges assessed by the lending
library will be passed on to them.
C. If an item is not returned, any charges
assessed by the lending library will be passes on to the borrower.
A. The WSU Library lends to any requesting
institution submitting its request on appropriate interlibrary loan
forms or through the OCLC-ILL subsystem. Priority is given to request
from Utah libraries and BCR-AMIGOS network libraries.
2. Non-Circulating Items
A. Media, reserve, microform and reference
materials are designated as non-circulating and will not be lent through
interlibrary loan. Material located in the Curriculum Library, Archives
and Special Collections cannot be loaned but may be photocopied at
discretion of the individual responsible for those collections.
A. Photocopies of articles are provided in
lieu of loaning journal volumes and/or issues.
4. Loan Periods
A. Monographs are lent through Interlibrary
Loan for four weeks use.
B. Two week renewals of monographs are allowed
if they have not been requested by a WSU Library patron.
C. Items lent through Interlibrary Loan that
are not requested by a WSU patron will be recalled.
5. Overdue Material
A. Overdue notices are sent on items that are
not returned. Borrowing libraries will be billed for replacement cost
of material that is two months overdue.
6. Restriction on Use
A. Borrowing privileges may be revoked if an
institution consistently damages or fails to replace lost WSU material
or if restrictions placed on borrowed items are ignored.
A. The Library does not charge for interlibrary
loan lending or photocopies. However, reciprocal charges will be assessed
to those libraries charging WSU for interlibrary loans or photocopies.