The Stewart Library’s
journal collection is developed and maintained to support, in so far
as existing resources allow, the instructional and research needs of the
Because subscriptions, either for journals or standing orders, require
an ongoing commitment of funds, the selection and approval process needs
be consultive and collegial. The guidelines listed below outline the
process for adding new subscriptions.
The subject librarian, in consultation with
faculty, will review requests from her/his area for new journal titles, or
requests to substitute a new title for a title the library currently subscribes
to, but which has show low use, or is perceived to be of lesser value in
meeting current instructional or research needs. Any new subscription, whether
requested by a faculty member or a subject librarian, should be discussed
with the Collection Management Team, either at a team meeting or by email.
If the item requested is a reference source, it should also be discussed
with the Head of Reference and the Reference Team, either at a team meeting
or by email.
The purpose of discussing subscriptions and standing orders
with the team is to:
* Inform and educate team members about resources in
the areas for which you collect.
* Reach consensus on the commitment of ongoing
Once there is consensus to add the new subscription or standing order,
the request should be forwarded to the University Librarian. Assuming funds
are available, the UL will approve the request, designate the account to
which the item is to be charged, and forward the approved request to the
Bibliographic Services Librarian for ordering.
While it is assumed that the
new subscription or standing order will be ongoing, periodicals or other
serial publications may be canceled for a number of reasons:
- Fiscal considerations.
- Change in or discontinuance of the program it supports.
- Lower than anticipated use.
- Recommendation of faculty members, departments, or subject librarian.
- Content or format changes which make it inappropriate for inclusion
in the collection.
- Appearance of an alternative form of the publication or information
becoming available and preferable.
the bibliographer, in consultation with the requesting faculty member and/or
department, decide for any reason to cancel the title, the consultive process
outlined above should be followed. Assuming there are not any compelling
objections, the bibliographer will send an email to the Bibliographic Services
Librarian requesting that the title be cancelled.
Retention of Periodicals.
Periodicals which have been recommended for cancellation by faculty members
or departments may be retained at the discretion of the librarians if available
data or reference experience indicates that it is a “core” title
that needs to be retained.
(Reviewed & Revised 2003)