The Stewart Library's official
presence on the Internet is its website. As such, the site serves as both
a gateway to the Library's resources and services and a public relations
tool which presents and promotes the Library in a virtual environment.
By providing the University
community with electronic access to information resources, the website
directly supports the Library's mission and goals. By appropriately presenting
and promoting the Library in a virtual environment, the site conveys to
visitors a positive image of the Stewart Library and Weber State University.
Because of its duality of purpose,
the Library's website will present a consistent, cohesive, and visually
attractive image. It will be interactive and intuitive to users, easily
navigated and well organized. The information included on the site will
be current and accurate.
As the site is operating within
an higher education environment, it will adhere to recognized standards
of academic and intellectual freedom. It will also comply with all applicable
Weber State University and Stewart Library policies.
Assessment of the Website -
To ensure that the Library's
website effectively meets the needs of the University community, systematic
assessment of the site will be an ongoing priority. In assessing the site,
a variety of assessment methodologies will be employed, including formal
usability studies. Data collected from
usability studies, server based usage statistics, user recommendations
and suggestions, and other sources will be carefully analyzed and
used to improve the site.
To ensure that its website effectively
meets the purposes stated above, the Library has assigned oversight responsibility
for the site to the Systems Librarian with
responsibilities including but not limited to:
- Assignment of page responsibilities
While overall responsibility
for the site resides with the Systems Librarian,
the responsibility for developing and maintaining specific pages on the
site will be shared among Library faculty and staff in an inclusive, consultive,
collaborative manner. Pages created by Library
faculty and staff in support of the purposes stated above will reside
on the library web server, or on an affiliated server directly administered
by Library Systems. Page
exemptions will be allowed only when approved by W.A.G.
decisions effecting the website, the Systems Librarian will consult closely
with the Web Administrator, the Systems Administrator, the Web Advisory
Group and others as appropriate.
For so long as the web server
is physically housed with Computing Services, Systems will have oversight
responsibilities for technical support and maintenance of the server.
When the web server be relocated to the Library, Systems will provide
direct technical support and maintenance. To facilitate administration
and maintenance of the website,
Web Advisory Group -
and maintain the website the Library Web Advisory Group will have responsibilities
including but not limited to:
- Working in an inclusive, consultive, collaborative
manneron all website issues
- Recommending and reviewing page responsibilities and authoring guidelines
- Ensuring public pages are properly maintained
The composition of the Web Advisory
Group includes one voting representative from:
- Access Services
- Archives & Special Collections
- Bibliographic Services (position open until filled by Bibliographic
- Collection Management
- Library Administration
- Usability Committee Chairperson
voting representative from each of the various teams will be selected
by the respective team, will serve two year terms and may be reappointed.
The Chair of W.A.G. will vote only in case of a tie. The Systems
Administrator will serve as an ex-officio member.
Librarian will serve as chair of the Web Advisory Group and will schedule
regular meetings of the Group. The Web Administrator and the University
Librarian will serve as ex officio members.
As is the case with all Library
meetings, the meetings of the Web Advisory Group are open meetings. All
Library faculty and staff are welcome to attend the meetings and participate
in the discussion.
Rights and Responsibilities
- Library faculty and staff, as page owners, have the right to put up
official webpages as part of their assignment. Page owners are responsible
for creating and/or maintaining specific webpages and for ensuring that
their pages conform to the Library's web guidelines.
- Team Leaders are responsible for ensuring the review and maintenance
of pages assigned to their teams. Specific responsibilities may be delegated
to other members of the team.
Maintenance of Library Webpages
The Library will continuously
collect recommendations for enhancements, updates, improvements and changes
to its website. These recommendations will
be developed by WAG within a timeframe specified by a planning calendar
on the basis of data collected from usability studies, server based usage
statistics, user recommendations and suggestions, and other sources.
Given the fluid nature of the
web, the site will require frequent review, updating, and assessment.
At a minimum, all pages will be reviewed and updated by the page owner
prior to the beginning of Fall Semester. Reminders to review and/or update
pages will be sent out in the Spring of each year. Pages that are not
maintained in a timely manner, as defined by Library or team policies
or guidelines, are subject to being unlinked from the homepage. Page owners
will be notified at least a week before the unlinking occurs.
A link checking program will
be run monthly by Systems. Broken links requiring
a new URL or other content decisions will be referred to the page owner
for repair or removal.
on all pages should be repaired as quickly as possible. Problems on upper
level pages, particularly database links, should be reported immediately
to the Head of Reference & Information Services or Web Administrator
for immediate repair.
Changes to primary level pages
and major changes to secondary level pages will be made only
in consultation with and following notification to WAG; lesser changes,
such as adding a database or service will be made by the page owner.
Making changes to tertiary and lower pages is the responsibility of the
- Primary pages - the home page and any page linked from it
- Secondary pages - pages that link from primary pages
- Tertiary and lower pages - all others
Whenever possible, changes to
upper level pages should be made only during semester breaks.
Page Guidelines -
All Stewart Library public web
pages will include:
- the official Library web logo (when
- the official navigation bars
- a content title as detailed in the Library's
- a copyright notice
- an email link to the page owner
- a date indicating the last time the page was
- appropriate metacontent (for
pages created after 01/01/03)
All official, public pages will
follow the most recent edition of the Library's web authoring guidelines.
Each new page will be reviewed for typos, broken links, adherence to guidelines,
accessibility, etc. Pages at the primary and secondary page level that
do not conform are subject to being unlinked from the homepage.
Internal information (committee
information, minutes, policies, etc.) may reside
in either a public or an intranet folder at the discretion of respective
Links from official Library
webpages to personal pages will be allowed only from lower level pages,
for example, a bibliographer's page. As these pages will be linked to
official pages, they must be job-related.
All pages will use copyrighted
Security and Permissions -
Systems will have oversight
responsibility for security and archival backups.
Systems will consult with WSU
Computing Services on security maintenance, upgrades and system enhancements
and will coordinate changes with the Head of Reference & Information
will administer permissions for the website and will have permissions
for all official pages.
Team leaders will have permissions
for all pages for which they are responsible or, if they wish to do so,
may designate a member of their team in their place.
Page owners will have permissions
for their pages and for all others for which they need authoring rights.
Policy Review Process -
As is the case with all Library policies, this
policy will be reviewed annually and revised as needed.
by Library Council, 02/04/2003]