Guidelines for Cataloging Original Titles (Special Collections and Archives Materials)

• Items are delivered to cataloging department from Special Collections and Archives
• If there is no usable record, create a new record in OCLC Connexion. Get a blank workform by going to Cataloging>Create>Single Record> (choose Format)
• Input Cataloging Source 040/MARC Code: UUO
• Follow the rules of Bibliographic description and added entry access for cataloging as contained in latest edition of the Anglo-American Cataloguing Rules (AACR2), supplemented by use of Library of Congress Rule Interpretations, and/or other cataloging tools.
• Use the appropriate rules in conjunction with these guidelines, which are arranged by MARC field
• All name headings should be checked in the Authority File.  Establish headings not in the Authority File according to AACR2.
• Classify ALL Sp. Coll. items using Dewey Decimal classification
• Classify ALL ARCH items using LC Classification
• Assign Subject Headings accordingly.  ALL cataloged records should have a subject heading.
• Add variety of notes will help provide collective context to the materials being described. It is particularly important to describe the contents of the collection in a 505 contents note and/or a 520 summary note.
• Perform quality check for the newly created record.  Double check for accuracy and details before and after uploading into Horizon (ILS).
• Call numbers are written using a pencil on the title page (top left corner) or the next page after the title page
• Use an insert to attach call number label and barcode.  DO NOT AFFIX the barcode on the item. 
• After processing call number label, item is delivered back to the cataloger
• Cataloger performs check in (Circulation module)
• Print Bib Record (Horizon) and attach print out to each item.
• After check in, items are delivered to the Special Collections and Archives manager

8/31/10