Guidelines for Cataloging Original Titles (Special Collections and Archives Materials)
- Items are delivered to cataloging department from Special Collections and Archives
- If there is no usable record, create a new record in OCLC Connexion. Get a blank workform by going to Cataloging>Create>Single Record> (choose Format)
- Input Cataloging Source 040/MARC Code: UUO
- Follow the rules of Bibliographic description and added entry access for cataloging as contained in latest edition of the Anglo-American Cataloguing Rules (AACR2), supplemented by use of Library of Congress Rule Interpretations, and/or other cataloging tools.
- Use the appropriate rules in conjunction with these guidelines, which are arranged by MARC field
- All name headings should be checked in the Authority File. Establish headings not in the Authority File according to AACR2.
- Classify ALL Sp. Coll. items using Dewey Decimal classification
- Classify ALL ARCH items using LC Classification
- Assign Subject Headings accordingly. ALL cataloged records should have a subject heading.
- Add variety of notes will help provide collective context to the materials being described. It is particularly important to describe the contents of the collection in a 505 contents note and/or a 520 summary note.
- Perform quality check for the newly created record. Double check for accuracy and details before and after uploading into Horizon (ILS).
- Call numbers are written using a pencil on the title page (top left corner) or the next page after the title page
- Use an insert to attach call number label and barcode. DO NOT AFFIX the barcode on the item.
- After processing call number label, item is delivered back to the cataloger
- Cataloger performs check in (Circulation module)
- Print Bib Record (Horizon) and attach print out to each item.
- After check in, items are delivered to the Special Collections and Archives manager