Withdrawal of Select Bound Print Journal Backfiles
September 10, 2018
Stewart Library is committed to enhancing and maintaining a current collection that meets WSU curricular and research needs and represents the diversity of the communities we serve. Given finite space and future growth, we need to withdraw select print items from the collection within established library standards. Each subject librarian has spent the last two years reviewing older bound print volumes of journals and magazines and consulting with faculty about their needs for deep print backfiles. While some review is ongoing, we will gradually begin withdrawing and recycling bound periodical volumes from the Remote Storage area.
The primary criteria used to identify titles for removal include:
Full run coverage of that title in a trusted digital archive to which the library subscribes, such as JSTOR.
Duplicate print coverage at the University of Utah, Utah State University, or BYU. This ensures that articles from such titles will be available through interlibrary loan, most likely within 24 to 48 hours.
Extensive holdings of print backfiles in other major research libraries. Many large academic libraries across the country are committed to maintaining print journal archives to ensure that these materials are available to other institutions through interlibrary loan. Furthermore, cooperative agreements such as LOCKSS (Lots of Copies Keep Stuff Safe) are dedicated to preserving digital copies of journal content as more libraries move to online-only subscriptions.
Usage was also a contributing factor in some cases, especially in situations where we have only a small print run or a print run with significant gaps. Subject librarians decided to retain extensive print backfiles of selected titles that we know are heavily used for assignments, research, or have content, such as illustrations, that are best viewed in their original print form. This was done even in cases where the print run is fully covered online. Finally, faculty in every department were contacted and provided feedback on the recommendations for retention or withdrawal. We are continuing to research the electronic and print holdings of some journal titles, to ensure stable intellectual access, and conducting further consultation with select departments. We have begun to withdraw bound journal titles only in those areas with clear documentation on backup access and support from departmental faculty.
The number of volumes identified for potential withdrawal is around 26,000. This number represents 23% of the serial volumes currently housed in the library and less than 6% of our total print collection. By the end of the project, more space in remote storage will be available for less frequently used materials from the General Collection. We will then be able to dedicate more space to the maintenance and growth of our book collection.
We appreciate your support in this complex and necessary process. If you have any questions about the titles being removed, please contact Wendy Holliday, Dean of the Library, email@example.com, 801-626-6403.