Library Classroom Use Guidelines


Please assist us in maintaining library classrooms by following the guidelines listed below


Classroom Scheduling

  • In-Person: Visit the Stewart Library's Ogden campus Reference Desk during regular library hours.

  • Over the Phone: Call the Stewart Library's Reference Desk during regular library hours at 801-626-6415.

  • Email your request: Send email to

  • Please note that a room is not reserved until it has been approved by the calendar administrator and you have received an email confirmation. 

    •  Please reserve library classrooms at least a week in advance. We will try to accommodate late requests, but may not be able to.

    •  Students and community users cannot reserve rooms.

  • You will generally receive an email confirmation within a few days following your scheduling request.

  • If you need to cancel: We appreciate knowing as soon as possible if you are not going to use a room so we can make it available to others.

  • Contact Reference staff, 801-626-6415 or e-mail Library Instruction (

  • If you are working with a Subject Librarian, please contact them.


Classroom Use

  • Use Guidelines

    • A WSU faculty or staff member must be present in the classroom while it is in use.

    • Do not leave students unsupervised.

  • Opening Classrooms

    • Faculty/Staff: If you are not working directly with a Subject Librarian, please ask Reference or Circulation staff to open the classroom door for you.

      • Reference staff will open rooms 322, 246 and 211

      • Circulation staff will open room 109

  • Closing Classrooms:

    • Faculty and Staff: Please make sure lights are off and the door is closed and locked when you leave. Do not leave the room unattended.

    • Do not turn off any stations when you are finished. Library staff will shut down stations.

  • Food and Drink:

    • Food is not allowed in the library classrooms except for rare special events approved by the Library in advance. To request an exception, please contact well in advance of the event.

    • Drinks are allowed but must be in covered containers.


Equipment Guidelines

  • Please check the classroom manual for help operating the classrooms’ hardware and software and connecting a personal laptop.

  • Please ask Reference staff for help with any issues. You may ask at the desk, middle level north OR use the classroom telephone and dial 6415.


Hardware and Software:

  • You may not load software on the classroom computers.

  • If you would like to use special software, please inform Library Instruction at least 3-4 weeks before your class.

  • If the response is positive, you will need to provide properly licensed software and work with Library Systems to install it.

  • Do not install any hardware that requires a modification of the current arrangement.

  • You are welcome to connect a laptop or similar devices. Each classroom has a set of basic cables. Circulation also has HDMI and VGA cables available for checkout and in- library use.

  • If you would like to use hardware not available in the classroom, please inform Library Instruction 1-2 weeks before class to see if it is possible to do so.