Library Classroom Use Guidelines

 

Please assist us in maintaining library classrooms by following the guidelines listed below

 

Classroom Scheduling

  • In-Person: Visit the Stewart Library's Ogden campus Reference Desk during regular library hours.

  • Over the Phone: Call the Stewart Library's Reference Desk during regular library hours at 801-626-6415.

  • Email your request: Send email to libinstruct@weber.edu.

  • Please note that a room is not reserved until it has been approved by the calendar administrator and you have received an email confirmation. 

    •  Please reserve library classrooms at least a week in advance. We will try to accommodate late requests, but may not be able to.

    •  Students and community users cannot reserve rooms.

  • You will generally receive an email confirmation within a few days following your scheduling request.

  • If you need to cancel: We appreciate knowing as soon as possible if you are not going to use a room so we can make it available to others.

  • Contact Reference staff, 801-626-6415 or e-mail Library Instruction (libinstruct@weber.edu).

  • If you are working with a Subject Librarian, please contact them.

 

Classroom Use

  • Use Guidelines

    • A WSU faculty or staff member must be present in the classroom while it is in use.

    • Do not leave students unsupervised.

  • Opening Classrooms

    • Faculty/Staff: If you are not working directly with a Subject Librarian, please ask Reference or Circulation staff to open the classroom door for you.

      • Reference staff will open rooms 322, 246 and 211

      • Circulation staff will open room 109

  • Closing Classrooms:

    • Faculty and Staff: Please make sure lights are off and the door is closed and locked when you leave. Do not leave the room unattended.

    • Do not turn off any stations when you are finished. Library staff will shut down stations.

  • Food and Drink:

    • Food is not allowed in the library classrooms except for rare special events approved by the Library in advance. To request an exception, please contact libinstruct@weber.edu well in advance of the event.

    • Drinks are allowed but must be in covered containers.

 

Equipment Guidelines

  • Please check the classroom manual for help operating the classrooms’ hardware and software and connecting a personal laptop.

  • Please ask Reference staff for help with any issues. You may ask at the desk, middle level north OR use the classroom telephone and dial 6415.

 

Hardware and Software:

  • You may not load software on the classroom computers.

  • If you would like to use special software, please inform Library Instruction at least 3-4 weeks before your class.

  • If the response is positive, you will need to provide properly licensed software and work with Library Systems to install it.

  • Do not install any hardware that requires a modification of the current arrangement.

  • You are welcome to connect a laptop or similar devices. Each classroom has a set of basic cables. Circulation also has HDMI and VGA cables available for checkout and in- library use.

  • If you would like to use hardware not available in the classroom, please inform Library Instruction 1-2 weeks before class to see if it is possible to do so.