Course Reserve Collection Policies

Placing materials on reserves provides WSU students an alternative means of accessing course materials that may be difficult for students to acquire due to time constraints or the cost or rarity of materials. Course reserves is also a good place for materials that are supplemental resources which are not required course materials but may still be useful to students.

Placing Material on Reserve

All requests for materials to be added to Course Reserves must be accompanied with a completed Reserve Request Form. Course materials should be brought to the Service Desk on the first floor of the Stewart Library. If you have any questions contact us at

Borrowing lengths for physical materials:

  • In library use only - 2 hour, 5 hour
  • May leave the library - 1 day, 3 day, 1 week, 2 week, 1 semester

In processing material for faculty requested course reserve, the library requires the following:

  • Material must be delivered at least three days prior to the date of intended use and material is processed in order of receipt.
  • Material submitted must be in conformance with WSU Library, WSU, and U.S. Copyright guidelines.
  • All material requiring copyright permissions must be submitted with written copyright permission.
  • All material must be accompanied by a Reserve Request Form. Material received without a completed form will not be processed and will be returned to the instructor.
  • Material received from an instructor that is not in compliance with copyright policies (see below) will not be processed and will be returned to the instructor.

Books and other physical materials

Instructor owned materials are made visible in the library catalog and attached to a course for as long as the materials are on course reserves. When instructor owned materials are removed from reserve they will be delivered to the instructor's department office or may be picked up from the library by appointment.

Library owned materials may also be added to course reserves by request. Library staff also compare semester adoption lists against the catalog and add required materials to course reserve.

Up to 3 copies of a physical material can be placed on reserve. Exceptions to this limit may be made in consultation with the Course Materials Specialist based on course size, student need and material availability.

Electronic materials

Electronic materials include ebooks, URLs, library streaming media, and digital files. These are made available to only the students in your course and are subject to copyright compliance review before posting. Files can be emailed to

Due to copyright restrictions, materials made available electronically will be removed at the end of each semester. Instructors may request that materials are retained for more than a single semester in which case materials must be reviewed on a case by case basis.

Selections from library owned material will be scanned upon request.

The library will conduct a Fair Use analysis of all items submitted for ereserve.

Donating physical materials

Instructors may choose to donate their personal materials to the library before being placed on course reserve. Materials are accepted as permanent donation to the library with the following requirements:

  • Donated items must be required or supplemental materials being used in current courses during the semester they are received.
  • Materials must be in relatively good condition (items are whole and complete with minimal markings inside).
  • Materials must be a copy the library is legally allowed to lend to our users.
  • All materials must first be approved by Resource Sharing staff and/or your Subject Librarian.
  • Materials that do not meet these requirements will be returned to the donor.

Retention and Copyright Policies

Ereserve material is reviewed at the end of every semester and print material is reviewed at the end of every spring semester. If we do not hear from you by the last day of the semester in which your item(s) expire, we will return the physical copies of your reserve materials to your department office. To request and item be retained or removed, please contact us at

Copyright Compliance

Course Reserves in the WSU Library and Conformance with U.S. Copyright Law (Title 17, U.S. Code) & University Policy.

In providing Course Reserve services for instructors, the library accepts the following:

  • **Copyrighted material provided by an instructor for use in a single course during a single semester when the copying meets the tests for fair use, brevity, spontaneity, and cumulative effect.
  • **Material produced and provided by an instructor (e.g., syllabi, sample exams, etc.)
  • **Copyrighted material intended for simultaneous use in multiple courses and/or to be used over successive semesters only when copyrighted permission has been obtained from the copyright holder and are on file with the Library's Resource Sharing Office.
  • Reserve staff will assist instructors in obtaining copyright permissions upon request.
  • Material for which copyright permission is required but cannot be obtained will not be processed and will be returned to the instructor by reserve staff.

**Up to 3 copies for print reserve, 1 copy for eReserve

Statement of Responsibility

  1. The same regulations and safeguards applicable to Library materials that are placed on Course Reserve apply to personal copies as well.
  2. The Library does not assume responsibility for loss or damage to personal copies.
  3. Instructors are responsible for collecting their own material and bringing it to the Stewart Library.
  4. I have read the warning on copyright restrictions and accept full responsibility for compliance.

Sample Syllabus Statements

Instructors may copy these statements into their syllabus to provide students with more information on how to access Course Reserve materials.

Library Services

As a WSU student, you have full access to the services and resources available from the Stewart and Davis Campus Libraries. Subject specific librarians and staff will help you find information on your research topic and answer other questions related to the library.

Ask a Research Assistant chat service or call 801-626-6415.

Contact a subject librarian

Spaces for study and collaboration

Interlibrary Loan

Course Reserves

I have placed copies of your textbook or other course materials on reserve at the Stewart Library or Davis Campus Library. Search the library course reserve catalog by course, instructor or title. Material can be checked out at the Services desk. Below are things to know when using reserve items at the library.

  • You must have your Wildcat ID or other valid state ID in order to use course reserve material.
  • You will be asked to provide the course number of your class, the title of the book, or the name of the instructor.
  • Electronic reserve material will be available online through your Canvas course.